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Section A: Solicitation
Section B: Supplies
or Services & Prices/Costs
Section C: Description/Specification/Work
Section D: Packaging
Section E: Inspection
Section F: Deliveries
Section G: Contract
Section H: Special
Section I. Contract
Section J: List
Section K: Representations
Section L: Instructions,
Conditions & Notices to Offerors
Section M: Evaluation
Factors for Award
of Annual Workload
Intent Response Sheet
5. Breakdown of Proposed
Estimated Cost (Plus Fee) and Labor Hours 89-90
PART I—THE SCHEDULE
Request for Proposal No.
SECTION A—SOLICITATION FORM
Date Issued: May
Date Questions Due: June 5, 2008
Date Notice of Intent Due: June
Date Proposals Due: July 1, 2008
Time Due: 12:00 Noon EST
invited to submit a proposal to the Agency for Healthcare Research and Quality
(AHRQ) for Request for Proposal (RFP) No. AHRQ-08-10032, entitled "Publishing,
Public Affairs, and Knowledge Transfer Communications Support for OCKT." Your
proposal must be developed and submitted in accordance with the requirements
and instructions of this RFP.
OF SMALL BUSINESS SET-ASIDE: This requirement is set-aside 100% for 8(a) small business
concerns under NAICS Code 511120. Offerors are solicited only from 8(a) small
business concerns. Offers received from organizations that are not 8(a) small
businesses shall be considered non-responsive and will be rejected.
Cost reimbursement, performance-based contract is contemplated for a period of
three years with 2 one-year options.
Government anticipates awarding 1 contract from this solicitation.
shall submit the following:
Proposal (See Section L.10) (Original and 9 copies)
Performance Information (See Section L.11) (Original and 4 copies)
C. Business Proposal
(See Section L.12) (Original and 4 copies)
technical proposal must be concisely written and should be limited to
100 typewritten pages (double-spaced, single sided), exclusive of personnel
qualifications (i.e., resume, etc., see Section L.10 for additional details). Your
appendices are limited to 100 pages (single sided) including
all resumes, bibliographies, exhibits and attachments. This limitation is for
administrative purposes only and exceeding the limitation shall not, of itself,
be considered a basis for rejection of your proposal.
are required to provide one electronic copy of the entire proposal on CD. This
can be provided in either Adobe (.pdf) or in Microsoft® Word (.doc). If the
proposal is provided in Microsoft® Word please save as 2003 version or earlier.
AHRQ cannot open documents saved in Microsoft® Word that are in a version later
proposal must provide the full name of your company, the address, including
county, Tax Identification Number (TIN), DUN and Bradstreet No., and if
different, the address to which payment should be mailed.
YOUR ATTENTION IS CALLED TO THE LATE PROPOSAL PROVISIONS PROVIDED
IN SECTION L.3 OF THIS RFP. YOUR ATTENTION IS ALSO DIRECTED TO THE TECHNICAL
PROPOSAL INSTRUCTIONS PROVIDED IN SECTION L.10 OF THE SOLICITATION.
intend to submit a proposal in response to this solicitation, please inform the
Contracting Officer of your intent by completing the Proposal Intent Response
Form (Attachment 4) and submit the form no later than June 11, 2008. Please fax
it to 301-427-1740, Attention: Jessica Alderton, Contracting Officer or E-mail
regarding this solicitation shall be received in this office no later than June
5, 2008 (See Section L.7). All questions shall be
submitted electronically by E-mail to Jessica Alderton, Contracting Officer at
the following E-mail address: firstname.lastname@example.org
the subject line should be marked "Proposal Questions RFP No. AHRQ-08-10032."
Answers to questions will be provided in the form
of an Amendment to this solicitation and will be posted on AHRQ's Web page: www.ahrq.gov under
"Funding Opportunities," "Contracts" and the Federal Business Opportunities Web
page: www.fedbizopps.gov. It is your responsibility to monitor the Web sites
where the RFP will be posted to learn about any amendments to the
with any other individual outside the Division of Contracts Management, may
result in rejection of the potential offeror's proposal.
proposal shall be signed by an authorized official to bind your organization
and must be received in our Contracts Office no later than 12:00
Noon EST, July 1, 2008. Your proposal must be mailed to the
for Healthcare Research and Quality
of Contracts Management
540 Gaither Road
Rockville, Maryland 20850
does not commit the Government to pay any cost for the preparation and
submission of a proposal. It is also brought to your attention that the
Contracting Officer is the only individual who can legally commit the
Government to the expenditure of public funds in connection with the proposed
accordance with Federal Acquisition Circular (FAC) 2001-16, all contractors
must be registered in the central contractor registration (CCR) database in
order to conduct business with the government [See Section I—FAR clause
52.204-7 Central Contractor Registration (OCT 2003), Alternate 1 (Oct 2003)]. As stated in paragraph (h) of this clause, additional information can
be obtained at http://www.ccr.gov or by
calling 1-888-227-2423, or 269-961-5757.
for any information concerning this RFP should be referred to Jessica Alderton, (301) 427-1783.
Agency for Healthcare Research and Quality
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SECTION B—SUPPLIES OR SERVICES AND
DESCRIPTION OF SUPPLIES OR SERVICES
"Publishing, Public Affairs, and Knowledge Transfer
Communications Support for OCKT." See Section C for
a complete description.
B.2 ESTIMATED COST
- The estimated cost (exclusive
of fees) for performance of the work under this three year (3) year contract,
including direct and indirect costs is $ (TO BE NEGOTIATED).
- The fixed fee for this contract is $ (TO BE
NEGOTIATED). The fixed fee shall be paid in installments based on the
percentage of completion of work, as determined by the Contracting
Officer. Payment shall be subject to the withholding provisions of the
Clause ALLOWABLE COST AND PAYMENT and FIXED FEE incorporated herein.
- The maximum amount of award fee that may be earned for
this contract is $ (TO BE NEGOTIATED). Award fee earned shall be based
upon an evaluation and determination by the Government as to the
Contractor's level of performance in accordance with the following
- The Contractor's
performance shall be evaluated on a semi-annual basis, during the performance
of the contract. The award periods and maximum amounts for each are listed in
Section H, Special Contract Requirements, H.1 Performance Evaluation and Award
- The criteria set
forth in the Performance Standards—Attachment 2, shall be used to evaluate
the Contractor's performance.
- The Contractor
further agrees that the final determination as to the amount of Award Fee
earned will be made by the Contracting Officer, taking into consideration an
analysis and evaluation of the Contractor's performance made by the Evaluation
Group described in Section H.1, and shall not be subject to the terms of the
"Disputes" clause of this contract. The Contractor shall be advised in writing
of the decision setting forth reasons why the Award Fee was earned or why it
was not earned, in order that the Contractor may improve its performance during
the next six (6) month period, if the latter is applicable.
any other provisions of this contract, the fee for performing this contract
shall not exceed the statutory limitations prescribed in the first sentence of
Section 304(b) of the Federal Property and Administrative Services Act (41 USC
254(b)) for services other than research, development or experimental work.
- Authorization to
claim and be reimbursed for award fee under this contract will be accomplished
by a signed Contracting Officer's Authorization (COA) letter, issued when the
award fee is determined to be due. The COA letter shall set forth the amount
of award fee to be paid and shall indicate the performance period evaluated.
Upon receipt of the COA letter, the Contractor may submit a public voucher for
payment of the total award fee earned for the period evaluated. Payment of the
award fee shall be subject to the withholding provision of the clause entitled
- The Government's maximum
obligation, represented by the sum of the estimated cost plus the fixed fee and
award fee obtainable for the contract period is as follows: (TO BE
Period of Performance
Maximum Award Fee
Total Estimated Cost Plus All Fees
- Total funds currently
available for payment and allotted to this contract are $(TO BE NEGOTIATED) of
which $ (TO BE NEGOTIATED) represents the estimated cost, and of which $(TO BE
NEGOTIATED) represents the fixed fee and $(TO BE NEGOTIATED) represents the
award fee pool.
- It is estimated that the
amount currently allotted will cover performance of the contract through (TO BE
- The Contracting Officer
may allot additional funds to the contract without the concurrence of the
Contractor. For further provisions on funding, see the LIMITATION OF
COST/LIMITATION OF FUNDS and the ALLOWABLE COST AND PAYMENT (AND FIXED FEE)
clauses incorporated herein.
- COST AND PAYMENT (AND
FIXED FEE) clauses incorporated into this contract.
B.3 OPTION PERIOD
In the event that the option period is exercised, the total
estimated cost, fixed fee and award fee will be increased by the following
amounts: (TO BE NEGOTIATED)
Period of Performance
Maximum Award Fee
Total Estimated Cost Plus All Fees
Option Year 1
Option Year 2
B.4 PROVISIONS APPLICABLE TO DIRECT COSTS
- Items Unallowable Unless
Otherwise Provided Notwithstanding the clauses, ALLOWABLE COST AND PAYMENT, and
FIXED FEE, incorporated into this contract, unless authorized in writing by the
Contracting Officer, the costs of the following items or activities shall be
unallowable as direct costs:
- Acquisition, by purchase or lease, of any interest in real property;
- Rearrangement or alteration of facilities;
- Purchase or lease of any item of general purpose—office furniture or office equipment
regardless of dollar value. (General purpose equipment is defined as any items
of personal property which are usable for purposes other than research, such as
office equipment and furnishings, pocket calculators, etc.);
Government property (defined as both real and personal property with an
acquisition cost of $1,000 or more, with a life expectancy of more than two
years) and "sensitive items" (defined and listed in the Contractor's
Guide for Control of Government Property, 1990, regardless of acquisition
to attend general scientific meetings;
costs incurred prior to the contract's effective date;
of meeting rooms not otherwise expressly paid for by the contract;
formal subcontract arrangements not otherwise expressly provided for in the
fees in excess of $800/day; and
- Information Technology hardware or software.
- This contract is
subject to the provisions of Public Law (P.L.) 99-234 which amends the Office
of Federal Procurement Policy Act to provide that contractor costs for travel,
including lodging, other subsistence, and incidental expenses, shall be
allowable only to the extent that they do not exceed the amount allowed for
Federal employees. The Contractor, therefore, shall invoice and be reimbursed
for all travel costs in accordance with Federal Acquisition Regulations (FAR)
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