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Publishing, Public Affairs, and Knowledge Transfer Communications Support for OCKT

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ATTACHMENT 3

STATEMENT OF ANNUAL WORK WORKLOAD

SOW Sub Para. Function Workload Indicator Annual Workload Comments

C.1.7

Publishing Program Support

     
 

Meet with Program Leaders to Plan New or Existing Products

# of Consultations

45

A variety of the work products listed below typically result from these meetings

 

Write Departmental Clearances

# of Clearance Requests, filing, distribution efforts

60

 
 

Project Management

     
 

Perform oversight and provide technical assistance on the Continuum of Work for All Agency Publishing Projects

# of Publishing Projects

100

These projects range from short (less than 20 page) documents to large (over 100 page documents)

 

Meet with Program Staff and OCKT Staff to Effectively Discuss Parameters

# of Meetings

250

 
 

Make Formal Presentations at Meetings

# of Presentations

6

 
 

Original Writing

     
 

Develop Research Syntheses that, include  Identifying Potential Topic Areas

# of Research Syntheses

12

 
 

Develop Reports, Program Briefs, Fact Sheets, Research Findings, and Conference Summaries

# of Annual Reports, prgm briefs, fact sheets, etc.

40

 
 

Prepare AHRQ Consumer Materials and Tools

# of Consumer Materials (including foreign language translation)

12

Each material requires approximately 35 hours of effort.

 

Prepare AHRQ Consumer Materials and Tools

# of Web Statements and Summaries for Web-Only Products

150

This not a labor intensive effort.

 

Write Text for Advertising, Marketing, and Promotional Materials

# of Order Forms

5

 
 

Write Text for Advertising, Marketing, and Promotional Materials

# of Journal Advertisements

4

 
 

Editing of Documents and Publications

     
 

Production Edit (Full Process)

# of Documents

80

 
 

Production Edit (Full Process)

# of Miscellaneous Products

45

 
 

Production Edit (Proofreading Only)

# of Poster Sessions

15

 
 

Production Edit (Proofreading Only)

# of Press Releases

25

 
 

Production Edit (Proofreading Only)

# of Weekly Reports

25

 
 

Production Edit (Proofreading Only)

# of Newsletters

48

 
 

Production Edit (Proofreading Only)

# of Podcasts

10

 
 

Production Edit (Proofreading Only)

# of Misc. Products

200

 
 

Copy Edit

# of Documents

40

 
 

Copy Edit

# of AHRQ-Authored Journal Articles

20

 
 

Substantive Edits

 # of Documents

45

 
 

Proofread Documents for Web-Only Posting

# of Documents

200

 
 

Provide Subject & Author Indexing and Write Abstracts

# of Indexes, abstracts

55

 
 

Formatting

     
 

Format Documents

 # of Documents

30

 
 

Convert Electronic Files

# of Electronic Files

15

 
 

Production Management

     
 

Develop, Submit, and Revise a Draft Production Schedule

# of Production Schedules

75

 
 

Consult with Public Affairs Staff & Project Directors

# of Consultations

3000

Typically these are E-mails or calls

 

Track Jobs at Various Intervals Using the AHRQ PBCH Database

# of Updates to PBCH

2000

PBCH is the internal work tracking system in OCKT

 

Review, Proofread, & Propose Revisions

# of Products

300

 
 

Presentation Support

     
 

Create and Write New Slides From Source Material

# of New Slides Created and Written

500

 
 

Design and Create Slide Templates

# of Slide Templates Designed and Created

3

 
 

Merge Existing Slides into Current Templates

# of Slides Merged into Current Templates

750

 
 

Categorize and Load Slides into Slide Library

# of Slides Categorized & Loaded into Slide Library

1,500

 
 

Review AHRQ Staff-Submitted Slide Presentations

# of Slide (Presentations) Reviewed

500

 
 

Provide Descriptors for Slides and Provide HTML Coding for All Text

# of Slide Descriptors and HTML-coding

500

 
 

Staff AHRQ Exhibits

     
 

Staff exhibit, Set Up and Break Down Agency Booth

# of Conferences

6

 
 

Arrange Shipment to the Next Meeting or Back to the Clearinghouse

# of Shipments

30

 

1.8

Public Affairs and Dissemination Support

     
 

Alliance Building and Partnerships

     
 

Provide Staff to facilitate Portfolio meetings, and participate in product development and product creation with all portfolios

Portfolio Meetings and Support Time (hours)

1000

This consists of meetings generally running 1-2 hours bi-monthly per portfolio with follow-up

 

Consult with AHRQ Staff in the Assessment & Determination of which Orgs Present the Best Opportunity to Reach Specific Audiences & Prepare a Brief Summary of Potential Opportunities

# of Consults, Assessments, Mtgs Attended, & Summaries of Partnership Opportunities Prepared

50

 
 

Attend/Facilitate Meetings, Conferences, and other Forums to Make Multiple Contacts with Outside Groups

# of New Public-Private Partnerships Developed Annually

25

 
 

Work Closely with AHRQ Offices & Ctrs & the Publishing Program in the Development of Outreach Strategies & Packaging of AHRQ Products & Tools

# of Outreach Strategies

20

An estimated 25 hours of efforts is required per outreach effort.

 

Arrange & Provide Ongoing Assistance for High-Level Policy Partnerships with other HHS Components

# of Reprint Partnerships, major and minor electronic partnerships

20

 
 

Arrange & Provide Ongoing Assistance for High-Level Policy Partnerships with other HHS Components

# of Significant Dissemination Partnerships

20

 
 

Support Speech Writing Process for Agency Director and other Senior Staff

     
 

Attend Weekly Scheduling Meetings

# of Meetings

52

 
 

Assist in the Review of All Requests and Invitations for the Director to Give a Speech, Presentation, or other Remarks

# of Requests and Invitations Reviewed

100

 
 

Draft a Letter or E-mail that will Accept, Accept with Different Date Proposed, Propose an Alternate Speaker, or Decline an Invitation

# of Draft Letters and E-mail Messages

50

 
 

Support Primary Speech Writer Assisted by the AHRQ Speech Team

# of PowerPoint Presentations & Full-Text Speeches Developed & Reviewed

45

 
 

Write or support writing of Commentaries for the AHRQ Director to Submit to Specific Major Journals

# of Commentaries Developed

15

Commentary support generally required 20-30 hours per commentary, which includes meetings.

 

Produce Agency Electronic Newsletters

     
 

Produce AHRQ Electronic Newsletters (EN)

# of ENs Produced

48

 
 

Respond to Inquiries Related to Newsletter Items

# of Inquiries

50

 
 

Media Releases

     
 

Develop and Submit to the PO, for Review and Approval, Draft Press Releases

# of Draft Press Releases

40

This includes the efforts to meet clearance requirements.

 

Develop Audio News Releases (ANR), Podcasts, and Video News Releases (VNR), and radio scripts

# of Radio Scripts

15

 
 

Develop Audio News Releases (ANR), Podcasts, and Video News Releases (VNR), and radio scripts

# of ANRs Developed

10

 
 

Develop Audio News Releases (ANR), Podcasts, and Video News Releases (VNR)

# of Podcasts

52

 
 

Develop Audio News Releases (ANR), Podcasts, and Video News Releases (VNR)

# of VNRs Developed

7

 
 

Media Contact Development/Placement Enhancement

     
 

Support Approved Press Events

# of Press Events

6

Supporting press events takes on average 40 hours each event.

 

Develop and Distribute E-mail Pitches and other Communication

# of E-mail Pitches Sent

125

 
 

Arrange Media Tours, Arrange Mtgs with Reporters, Attend Major Mtgs of Healthcare Journalists

# of Media Tours and Meetings

12

Tours and logistics take and average of 30 hours each.

 

Direct Media contacts for pitches and press releases and inquiries

# of Media Contacts (Direct and Indirect)

250

 
 

Plan and Host Media Events

# of Media Events

6

Each event takes an average of 60 hours planning and execution

 

Reactive Media Activities

     
 

Respond to Calls and E-mails

# of Call and E-mail Responses

500

Most responses take between .5 and 2 hours

 

Assist in Processing Requests for Interviews

# of Interview Requests

120

 
 

Conduct and Provide a Semi-Annual Analysis of Media Coverage

# of Analyses

2

 
 

Research Articles & Impact Case Study Program

     
 

Identify Grantee and Staff Research Articles and Update the Journal Tracking Database, Assess importance and potential use and promotion of articles

# of Grantee Articles

100

 
 

Identify Grantee and Staff Research Articles and Update the Journal Tracking Database

# of Updates to Journal Tracking Database

100

 
 

Conduct Specific Impact Case Studies

# of Impact Case Studies

50

 
 

Develop & Implement Public Information Campaigns

     
 

Contribute to the Implementation of Public Information (Campaigns)

# of Marketing Efforts

18

This is a major effort spanning weeks to complete. On average 150 hours of total staff time is required for each effort.

1.9

Knowledge Transfer and Implementation Support

     
 

Planning and Tracking of Projects

# of Hours for Activities

1500

 
 

Consultative and Analytical Activities

# of Hours for Activities

900

 
 

Research and Development

# of Hours for Activities

600

 
 

Project Specific

# of Hours for Activities

500

 
 

Limited Activities

# of Hours for Activities

260

 

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