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PART II—CONTRACT CLAUSES
SECTION I—CONTRACT CLAUSES
GENERAL CLAUSES FOR A COST-PLUS-A-FIXED-FEE CONTRACT
CLAUSES INCORPORATED BY REFERENCE (FEBRUARY 1998)
This contract incorporates the following clauses by reference, with the same force and effect, as if they were
given in full text. Upon request, the Contracting Officer will make their full
text available. Also, the full text of a clause may be accessed electronically
at this address: http://www.arnet.gov/far/
I. FEDERAL ACQUISITION REGULATION (FAR) (48 CHAPTER 1) CLAUSES
|FAR Clause No.
||Title and Date|
|52.203-3||Gratuities (APR 1984)|
|52.203-5||Covenant Against Contingent Fee (APR 1984)|
|52.203-6||Restrictions on Subcontractor Sales to The Government (SEPT 2006)|
|52.203-7||Anti-Kickback Procedures (JUL 1995)|
||Cancellation, Rescission, and Recovery of Funds for Illegal or Improper Activity (JAN 1997)
|52.203-10||Price or Fee Adjustment for Illegal or Improper Activity (JAN 1997)|
|52.203-12||Limitation on Payments to Influence Certain Federal Transactions (SEP 2007)|
|52.203-14||Display of Hotline Poster(s) (DEC 2007)
(Dept. of Health and Human Services Poster at: http://www.oig.hhs.gov/hotline/OIG_Hotline_Poster.pdf)
|52.204-4||Printing/Copying Double-Sided on Recycled Paper (AUG 2000)|
|52.204-7||Central Contractor Registration. (APR 2008)|
|52.209-6||Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (SEPT 2006)|
|52.215-2||Audit and Records—Negotiation (JUN 1999)|
|52.215-8||Order of Precedence Uniform Contract Format (OCT 1997)|
||Price Reduction for Defective Cost or Pricing Data (OCT 1997) (applicable to contract actions over $550,000)
||Subcontractor Cost or Pricing Data (OCT 1997) (applicable to contract actions over $550,000)
||Pension Adjustments and Asset Reversions (OCT 2004)
Reversion or Adjustment of Plans for Postretirement Benefits (PRB) Other Than Pensions (JUL 2005)
Notification of Ownership Changes (OCT 1997)
Allowable Cost and Payment (DEC 2002)
Fixed Fee (MAR 1997)
||Cancellation Under Multiyear Contracts (OCT 1997)
|52.217-9||Option to Extend the Term of the Contract (MAR
Option to Extend Services (NOV 1999)
Small Business Subcontracting Plan (APR 2008)
|52.219-8||Utilization of Small Business Concerns (MAY 2004)|
Liquidated Damages—Subcontracting Plan (JAN 1999)
|52.219-28||Post-Award Small Business Program Representation (JUNE 2007)|
Payment for Overtime Premiums (JUL 1990). The amount in paragraph (a) is "zero" unless different amount is separately stated elsewhere in contract.
|52.222-3||Convict Labor (JUNE 2003)|
||Equal Opportunity (APR 2002)|
||Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans. (SEPT 2006)|
||Affirmative Action for Workers With Disabilities (JUNE 1998)|
Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans. (SEPT 2006)|
Notification of Employee Rights Concerning Payment of Union Dues or Fees (DEC 2004)|
||Drug Free Workplace (MAY 2001)|
||Toxic Chemical Release Reporting (AUG 2003)|
||Privacy Act Notification (APR 1984)
||Privacy Act (APR 1984)
Buy American Act—Supplies (JUNE 2003)
||Restrictions on Certain Foreign Purchases (JUNE 2008)
||Authorization and Consent (DEC 2007)
||Notice and Assistance Regarding Patent and Copy-
Right Infringement (DEC 2007)|
Patent Indemnity (APRIL 1984)
|52.227-17||Rights in Data—Special Works (DEC 2007)|
Insurance-Liability to Third Persons (MAR 1996)
Cost Accounting Standards (OCT 2008)
||Disclosure and Consistency of Cost Accounting Practices (OCT 2008)
Administration of Cost Accounting Standards (MAR 2008)
Proposal Disclosure—Cost Accounting Practice Changes (APR 2005)
|52.232-9||Limitation on Withholding of Payments (APRIL 1984)|
||Interest (OCT 2008)
||Availability of Funds (APRIL 1984)
||Limitation of Funds (APR 1984)
Claims (JAN 1986)|
Payment (OCT 2008)
||Payment by Electronic Funds Transfer Central Contractor Registration (Oct 2003)
||Protest After Award (AUG 1996) Alternate I (JUNE 1985)
|52.233-4||Applicable Law for Breach of Contract Claim (OCT 2004)|
||Identification of Uncompensated Overtime (Oct 1997)
||Notice of Intent to Disallow Costs (APRIL 1984)
||Penalties for Unallowable Costs (MAY 2001)
||Certification of Final Indirect Costs (Jan 1997)
|| Bankruptcy (JUL 1995)
Changes —Cost Reimbursement (AUG 1987)—Alternate II (APRIL 1984)
Subcontracts (JUNE 2007)
Competition in Subcontracting (DEC 1996)
Government Property (Cost Reimbursement, Time-and-Material, or Labor-Hour Contract (MAY 2004)
Inspection of Services-Cost Reimbursement (APRIL 1984)
||Limitation of Liability-(FEB 1997)|
Value Engineering (FEB 2000)
|52.249-6||Termination (Cost-Reimbursement) (MAY 2004)|
Excusable Delays (APRIL 1984)
Government Supply Sources (APRIL 1984)
||Computer Generated Forms (JAN 1991)
II. DEPARTMENT OF HEALTH AND HUMAN SERVICES ACQUISITION REGULATION (HHSAR) (48 CFR CHAPTER 3) CLAUSES
|HHSAR Clause No.
||Title and Date|
||Definitions (JAN 2006) Alternate h
Safety and Health (JAN 2006)
||Confidentiality of Information (JAN 2006)
||Insurance—Liability to Third Persons (DEC 2006)
|352.232-9||Withholding of Contract Payments (JAN 2006)|
||Litigation and Claims (JAN 2006)
Final Decisions on Audit Findings (APRIL 1984)
|352.270-1||Accessibility of Meetings, Conferences, Seminars to Persons with Disabilities (DEC 2006)
Publication and Publicity (JAN 2006)
||Paperwork Reduction Act (JAN 2006) |
||Protection of Human Subjects (JAN 2001)
The following clause is applicable to this contract and is provided in full text:
KEY PERSONNEL (APR 1984) (HHSAR 352.270-5)
The personnel specified in this contract are considered to be essential to the work being performed hereunder. Prior to diverting any of the specified individuals to other programs, the Contractor shall notify the Contracting Officer reasonably in advance and shall submit justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on the program. No diversion shall be made by the Contractor without the written consent of the Contracting Officer; provided, that the Contracting Officer may ratify in writing such diversion and such ratification shall constitute the consent of the Contracting Officer required by this clause. The contract may be amended from time to time during the course of the contract to either add or delete personnel, as appropriate.
(End of clause)
OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) 52.217-9
- The Government may extend the term of this contract by written notice to the Contractor within 30 days of the expiration date of the contract; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.
- If the Government exercises this option, the extended contract shall be considered to include this option clause.
- The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.
(End of clause)
Return to Contents
PART III—LIST OF DOCUMENTS, EXHIBITS AND ATTACHMENTS
SECTION J—LIST OF ATTACHMENTS
1. Past Performance Questionnaire and Contractor Performance Form
2. Proposal Intent Form
3. Breakdown of Proposed Estimated Cost and Labor Hours
4. Performance Requirements Summary
5. Slidedeck of CVE Program
6. Slidedeck of CVE Learning Network
7. Compendium of TA Needs Identified by First 14 CVEs - Excel Spreadsheet
8. Sample Pages from Private Web Site
9. Agenda for September 2008 Meeting of CVEs
10. Examples of Past Webinar Agendas
NOTE: ALL ATTACHMENTS ARE LOCATED AT THE END OF THIS REQUEST FOR PROPOSAL.
Return to Contents
PART IV—REPRESENTATIONS AND INSTRUCTIONS
SECTION K—REPRESENTATIONS, CERTIFICATIONS AND OTHER
STATEMENTS OF OFFERORS
||Representations and Instructions|
||Annual Representations and Certifications (JAN 2006)|
of Segregated Facilities (FEB 1999)|
||Cost Accounting Standards Notices and Certification (JUNE 2000)|
||Certificate of Current Cost and Pricing Data|
||Certification Regarding Environmental Tobacco Smoke|
||Certification of Filing and Payment of Federal Taxes
K.1 REPRESENTATIONS AND INSTRUCTIONS
- Section K, Representations, certifications, and other statements of offerors.
- This section shall begin with the following and continue with the applicable representations and certifications:
TO BE COMPLETED BY THE OFFEROR: (The Representations and Certifications must be executed by an individual authorized to bind the Offeror.) The Offeror makes the following Representations and Certifications as part of its proposal.
(Check or complete all appropriate boxes or blanks on the following pages.)
Offeror) (RFP No.)
of Authorized Individual) (Date)
Name of Authorized Individual)
penalty for making false statements in offers is prescribed in 18 U.S.C. 1001.
ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2005) (FAR 52.204-8)
- (1) If the clause at 52.204-7, Central Contractor Registration, is included in this
solicitation, paragraph (c) of this provision applies.
(2) If the clause at 52.204-7 is not included in this solicitation, and the offeror is currently registered in CCR, and has completed the ORCA electronically, the offeror may choose to use paragraph (b)
instead of completing the corresponding individual representations and
certifications in the solicitation. The offeror shall indicate which option
applies by checking one of the following boxes:
[ ] (i) Paragraph (b) applies.
[ ] (ii) Paragraph (b) does not apply and the
offeror has completed the individual representations and certification in the
- The offeror has completed the annual representations and certifications
electronically via the Online Representations and Certifications Application
(ORCA) Web site at https://orca.bpn.gov.
After reviewing the ORCA database information, the offeror verifies by
submission of the offer that the representations and certifications currently
posted electronically have been entered or updated within the last 12 months,
are current, accurate, complete, and applicable to this solicitation (including
the business size standard applicable to the NAICS code referenced for this
solicitation), as of the date of this offer and are incorporated in this offer
by reference (see FAR 4.1201); except for the changes identified below (offeror
to insert changes, identifying change by clause number, title, date). These
amended representation(s) and/or certification(s) are also incorporated in this
offer and are current, accurate, and complete as of the date of this offer.
Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted on ORCA.
(End of provision)
K.3. PROHIBITION OF SEGREGATED FACILITIES
(FEB 1999) (FAR 52.222-21)
- "Segregated facilities," as used in this clause, means any waiting
rooms, work areas, rest rooms and wash rooms, restaurants and other eating
areas, time clocks, locker rooms and other storage or dressing areas, parking
lots, drinking fountains, recreation or entertainment areas, transportation,
and housing facilities provided for employees, that are segregated by explicit
directive or are in fact segregated on the basis of race, color, religion, or
national origin because of written or oral policies or employee custom. The
term does not include separate or single-user rest rooms or necessary dressing
or sleeping areas provided to assure privacy between the sexes.
- The Contractor agrees that it does not and will not maintain or provide for its
employees any segregated facilities at any of its establishments, and that it
does not and will not permit its employees to perform their services at any
location under its control where segregated facilities are maintained. The
Contractor agrees that a breach of this clause is a violation of the Equal
Opportunity clause in this contract.
- The Contractor shall include this clause in every subcontract and purchase order that is subject to the Equal Opportunity clause of this contract.
(End of Clause)
K.4. COST ACCOUNTING STANDARDS NOTICES AND CERTIFICATION
(FAR 52.230-1) (JUNE 2000)
NOTE: This notice does
not apply to small businesses or foreign governments. This notice is in three
parts, identified by Roman numerals I through III.
Offerors shall examine each part and provide the
requested information in order to determine Cost Accounting Standards (CAS)
requirements applicable to any resultant contract.
If the offeror is an educational institution,
Part II does not apply unless the contemplated contract will be subject to full
or modified CAS-coverage pursuant to 48CFR 9903.201-2(c)(5) or 9903.201-2(c)(6), respectively.
- Disclosure Statement—Cost Accounting Practices and Certification
- Any contract in excess of $500,000 resulting from this solicitation, will be subject to the
requirements of the Cost Accounting Standards Board (48 CFR, Chapter 99),
except for those contracts which are exempt as specified in 48 CFR 9903.201-1.
- Any offeror submitting a proposal which, if accepted, will result in a contract subject to
the requirements of 48 CFR Chapter 99 must, as a condition of contracting,
submit a Disclosure Statement as required by 48 CFR 9903.202. When required,
the Disclosure Statement must be submitted as a part of the offeror's proposal
under this solicitation unless the offeror has already submitted a Disclosure
Statement disclosing the practices used in connection with the pricing of this
proposal. If an applicable Disclosure Statement has already been submitted,
the offeror may satisfy the requirement for submission by providing the information
requested in paragraph (c) of Part I of this provision. Caution: In the
absence of specific regulations or agreement, a practice disclosed in a
Disclosure Statement shall not, by virtue of such disclosure, be deemed to be a
proper, approved, or agreed-to practice for pricing proposals or accumulating
and reporting contract performance cost data.
- Check the appropriate box below:
[ ] (1) Certificate of Concurrent Submission of Disclosure Statement.
The offeror hereby certifies that, as a part of the offer,
copies of the Disclosure Statement have been submitted as follows: (i) original
and one copy to the cognizant Administrative Contracting Officer (ACO) or cognizant Federal agency official authorized to act in that capacity, as applicable, and
(ii) one copy to the cognizant Federal auditor.
(Disclosure must be on Form No. CASB DS-1 or CASB DS-2, as applicable. Forms may be obtained from the
cognizant ACO or Federal official and/or from the loose-leaf version of the
Federal Acquisition Regulation.)
of Disclosure Statement: __________________________
Name and Address of Cognizant
ACO or Federal official where filed: __________________________
The offeror further certifies that practices used in
estimating costs in pricing this proposal are consistent with the cost
accounting practices disclosed in the Disclosure Statement.
[ ] (2) Certificate of Previously Submitted Disclosure Statement.
The offeror hereby certifies that the required Disclosure Statement was filed as follows:
Date of Disclosure Statement:__________________________
Name and Address of Cognizant
ACO or Federal official where filed:__________________________
The offeror further certifies that the practices used in
estimating costs in pricing this proposal are consistent with the cost
accounting practices disclosed in the applicable Disclosure Statement.
[ ] (3) Certificate of Monetary Exemption.
The offeror hereby certifies that the offeror together with
all divisions, subsidiaries, and affiliates under common control, did not
receive net awards of negotiated prime contracts and subcontracts subject to CAS totaling more than $25 million in the cost accounting period immediately preceding the period
in which this proposal was submitted. The offeror further certifies that if
such status changes before an award resulting from this proposal, the offeror
will advise the Contracting Officer immediately.
[ ] (4) Certificate of Interim Exemption.
The offeror hereby certifies that (i) the offeror first
exceeded the monetary exemption for disclosure, as defined in (3) of this
subsection, in the cost accounting period immediately preceding the period in
which this offer was submitted and (ii) in accordance with 48 CFR, Subpart 9903.202-1, the offeror is not yet required to submit a Disclosure Statement. The
offeror further certifies that if an award resulting from this proposal has not
been made within 90 days after the end of that period, the offeror will
immediately submit a review certificate to the Contracting Officer, in the form
specified under subparagraph (c)(1) or (c)(2) of Part I of this provision, as
appropriate, to verify submission of a completed Disclosure Statement.
currently required to disclose because they were awarded a CAS-covered prime
contract or subcontract of $25 million or more in the current cost accounting
period may not claim this exemption (4). Further, the exemption applies only
in connection with proposals submitted before expiration of the 90-day period
following the cost accounting period in which the monetary exemption was
- Cost Accounting Standards—Eligibility for Modified Contract Coverage
If the offeror is eligible to use the modified
provisions of 48 CFR, Subpart 9903.201-2(b) and elects to do so, the offeror
shall indicate by checking the box below. Checking the box below shall mean
that the resultant contract is subject to the Disclosure and Consistency of
Cost Accounting Practices clause in lieu of the Cost Accounting Standards
[ ] The offeror hereby
claims an exemption from the Cost Accounting Standards clause under the
provisions of 48 CFR, Subpart 9903.201-2(b) and certifies that the offeror is
eligible for use of the Disclosure and Consistency of Cost Accounting Practices
clause because during the cost accounting period immediately preceding the
period in which this proposal was submitted, the offeror received less than $25
million in awards of CAS-covered prime contracts and subcontracts or the
offeror did not receive a single CAS-covered award exceeding $1 million. The
offeror further certifies that if such status changes before an award resulting
from this proposal, the offeror will advise the Contracting Officer
Caution: An offeror may not claim the above eligibility for modified contract coverage
if this proposal is expected to result in the award of a CAS-covered contract
of $25 million or more or if, during its current cost accounting period, the
offeror has been awarded a single CAS-covered prime contract or subcontract of
$25 million or more.
- Additional Cost Accounting Standards Applicable to Existing Contracts
The offeror shall indicate below whether award
of the contemplated contract would, in accordance with subparagraph (a)(3) of
the Cost Accounting Standards clause, require a change in established cost
accounting practices affecting existing contracts and subcontracts.
[ ] Yes [ ] No
(End of Provision)
ALTERNATE I (APR 1996)
[ ] (5) Certificate of Disclosure Statement Due Date by Educational Institution.
If the offeror is an educational institution that, under the transition provisions of 48 CFR 9903.202-1(f), is or will be
required to submit a Disclosure Statement after receipt of this award, the offeror hereby certifies that (check one and complete):
[ ] (a) A Disclosure Statement filing Due Date of ___________ has been established with the cognizant Federal agency.
[ ] (b) The Disclosure Statement will be submitted within the six month period ending ___________ months after receipt of this award.
Name and Address of cognizant ACO or Federal Official where Disclosure Statement is to be filed:
(END OF ALTERNATE I)
K.5. CERTIFICATE OF
CURRENT COST OR PRICING DATA
cost or pricing data are required, the contracting officer shall require the
contractor to execute a Certificate of Current Cost or Pricing Data using the
format in this paragraph, and shall include the executed certificate in the
is to certify that, to the best of my knowledge and belief, the cost or pricing
data (as defined in Section 15.401 of the Federal Acquisition Regulation (FAR)
and required under FAR subsection 15.403-4) submitted, either actually or by
specific identification, in writing, to the contracting officer or the
contracting officer's representative in support of _______________________* are
accurate, complete, and current as of _______________________**.
certification includes the cost or pricing data supporting any advance
agreements and forward pricing rate agreements between the offeror and the
Government that are part of the proposal.
* Identify the proposal, request for price adjustment, or other submission
involved, giving the appropriate identifying number (e.g.,
Request for Proposal number).
** Insert the day, month, and year when price negotiations were concluded and
price agreement was reached or, if applicable, an earlier date agreed upon
between the parties that is as close as practicable to the date of
agreement on price.
*** Insert the day, month, and year of signing, which should be as close as
practicable to the date when the price negotiations were concluded and the
contract price agreed to.
End of Certificate
K.6. ENVIRONMENTAL TOBACCO SMOKE
The Public Health Service strongly encourages
all grant and contract recipients to provide a smoke-free workplace and to promote
the nonuse of all tobacco products. In addition, Public Law 103-227, the
Pro-Children Act of 1994, prohibits smoking in certain facilities (or in some
cases, any portion of a facility) in which regular or routine education,
library, day care, health care or early childhood development services are
provided to children.
CERTIFICATION REGARDING ENVIRONMENTAL TOBACCO SMOKE
Public Law 103-227, also known as the Pro-Children Act of 1994 (Act), requires that
smoking not be permitted in any portion of any indoor facility owned or leased
or contracted for by an entity and used routinely or regularly for the
provision of health, day care, early childhood development services, education
or library services to children under the age of 18, if the services are funded
by Federal programs either directly or through State or local governments, by
Federal grant, contract, loan, or loan guarantee. The law also applies to
children's services that are provided in indoor facilities that are
constructed, operated, or maintained with such Federal funds. The law does not
apply to children's services provided in private residences; portions of
facilities used for inpatient drug or alcohol treatment; service providers
whose sole source of applicable Federal funds is Medicare or Medicaid; or
facilities where WIC coupons are redeemed. Failure to comply with the
provisions of the law may result in the imposition of a civil monetary penalty
of up to $1000 for each violation and/or the imposition of an administrative
compliance order on the responsible entity.
By signing this certification, the offeror/contractor certifies that the submitted
organization will comply with the requirements of the Act and will not allow
smoking within any portion of any indoor facility used for the provision of
services for children as defined by the Act.
The submitting organization agrees that it will require that the language of this
certification be included in any subawards which contain provisions for
children's services and that all subrecipients shall certify accordingly.
K.7 Certification of Filing and Payment of Federal Taxes
As prescribed in 304.1202, "Solicitation Provision," insert the following provision. If the solicitation is a Request for Quotations, the term "Quoter" may be substituted for "Offeror."
Certification of Filing and Payment of Federal Taxes (March 2008)
- The offeror certifies that, to the best of its knowledge and belief:
- It has filed all Federal tax returns required during the three years preceding this certification.
- It has not been convicted of a criminal offense under the Internal Revenue Code of 1986.
- It has not been notified of any unpaid Federal tax assessment for which the liability remains unsatisfied, unless the assessment is the subject of an installment agreement or offer in compromise that has been approved by the Internal Revenue Service and is not in default, or the assessment is the subject of a non-frivolous administrative or judicial proceeding.
- The signature of the offer is considered to be a certification by the offeror under this provision.
Name of Offeror
Signature of authorized individual
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