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Emergency Preparedness Resource Inventory (EPRI): Administrator's Guide

Public Health Emergency Preparedness

This resource was part of AHRQ's Public Health Emergency Preparedness program, which was discontinued on June 30, 2011, in a realignment of Federal efforts.

This information is for reference purposes only. It was current when produced and may now be outdated. Archive material is no longer maintained, and some links may not work. Persons with disabilities having difficulty accessing this information should contact us at: https://info.ahrq.gov. Let us know the nature of the problem, the Web address of what you want, and your contact information.

Please go to www.ahrq.gov for current information.

Chapter 5: Reference

AHRQ Hospital Surge Model

The AHRQ Hospital Surge Model estimates the hospital resources (personnel, equipment, and supplies) required to treat victims of disasters and other emergencies, including biological, chemical, radiological, and conventional attacks. The estimates are based on a user-specified number and type of casualties presenting at hospitals.

The Surge Model is available at http://www.ahrq.gov/prep/hospsurgemodel/. The Web site includes documentation that explains important Surge Model assumptions. Funding and leadership to support Hospital Surge Model was provided by the U.S. Department of Health and Human Services' Office of the Assistant Secretary for Preparedness and Response through an Agency for Healthcare Research and Quality contract with Abt Associates.

EPRI comes pre-loaded with eight Resource Groups that correspond to Surge Model scenarios:

EPRI Resource Group Surge Model Scenarios
Anthrax Incident Resources Anthrax
Botulinum Incident Resources Botulinum
Chemical Incident Resources Chlorine Mustard Sarin
IED Incident Resources IED (Improvised Explosive Device
Pandemic Flu Incident Resources Pandemic Flu (H5N1 variety)
Plague Incident Resources Plague
Radiological Incident Resources Nuclear Explosion Radiological Dispersion Device Radiological Point Source
Smallpox Incident Resources Smallpox

The number of resources in these eight Resource Groups ranges from 30 to 100, and includes resources that are important for treating casualties from the particular attack.

The resource requirements that the Surge Model estimates can be compared to available resources inventoried in EPRI to identify gaps, which in turn can inform purchasing, grant writing, and resource sharing decisions. 

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Emergency Request

An emergency request is a request for information about a specific set of resources that is sent to a specific set of locations.  More specifically, an emergency request is sent to a specific Location Group for information about a specific Resource Group.  In contrast to "inventory," an emergency request focuses on immediate or short-term resource availability or resource needs.

Instructions for sending and responding to emergency requests are covered in the EPRI User Manual.

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Location

Within EPRI, a location is either (1) a physical location where resources are maintained or (2) the name of an agency or organization that owns, is responsible for, or controls access to resources.  The EPRI Administrator creates locations in EPRI, as part of the setup and customization process (go to Task 4 in Chapter 3).

  • To see a listing of all locations in EPRI, select "Manage Locations" under the Locations keyword.
    • The Manage Locations page shows a table with one line for each location in EPRI. 
    • When the EPRI Administrator views the Manage Location page, all locations in EPRI are displayed.  However, when other EPRI users view this page, they see only the locations for which they have data entry rights, as defined by their user role and the locations affiliated with the user's organization

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Location Group

A Location Group is a collection of one or more locations.  A Location Group must be specified when an EPRI inventory report is run or when an emergency request for information is made.

A Location Group can include locations from one or more Location Types (go to Location Type, below).  

You can see a list of Location Groups that have been created by either (1) selecting "Define Location Groups" under the Locations keyword or (2) running the "Location Group Listing" report under the Reports menu.

Location Groups can be created in two different ways:

  • EPRI Administrators (but not other EPRI users) can create Location Groups by selecting "Define Location Groups" under the Location Keyword and then selecting "Create New Location Group" (go to Chapter 4, "Facilitating Report Generation and Emergency Requests" for instructions). Creating a Location Group this way makes this Group available to other EPRI users when running inventory reports and creating emergency requests.
  • Any EPRI user who can run an inventory report (by selecting a report under the Reports keyword) or create a new emergency request (by selecting "Create New Request" under the Emergency Requests keyword) can create a Location Group "on the fly" when running the report or creating the request. Both the form for building an inventory report and the form for creating an emergency request have an option to create a new Location Group. Instructions for creating Location Groups this way are provided in the EPRI User Manual.

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Location Type

Location Type is an attribute of a location that categorizes the location.  Hospitals, Health Departments, Emergency Management Agencies, and Schools are examples of Location Types.  The significance of a Location Type in EPRI is that the inventory data entry page for each location of a particular type contains the same resources (i.e., the resources in the Resource Group that is linked to the Location Type).  go to Task 2, Chapter 3 for more information.

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Organization

An organization is an EPRI construct whose primary purpose is to determine the locations for which EPRI users can enter inventory data. The organizations in EPRI can be viewed by selecting "Manage Organizations" under the Users & Organizations keyword. 

Each EPRI location belongs to an organization.  In addition, each EPRI user belongs to an organization, which is specified when the user is created.  An EPRI user with either the data entry or data manager role for an organization has the ability to enter and update the inventory for only those locations that belong to that organization

The EPRI Administrator has flexibility in allowing access to the inventory data entry pages (i.e., those accessible when "Update Inventory Status" is selected from the Inventory keyword).  For example, a user with the data entry or data manager role can enter and update inventory data for either a single location (go to Task 4 in Chapter 3 for more information) or for more than one location (go to "Creating users who enter data for multiple locations" in Chapter 4 for more information).

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Resource

A resource, in EPRI, is a type of item—such as a particular type of equipment (e.g., an adult ventilator), vehicle (e.g., Type I, Fixed-Wing Air Ambulance), staff position (e.g., a Registered Nurse), or a team of individuals (Type I Mobile Field Medical Team)—that is being tracked in EPRI.  A resource does not refer to a specific piece of equipment (e.g., the ventilator with serial number 123456789) or a specific person (e.g., Jane Doe). 

  • To see a listing of all the Resources in EPRI, select "Manage Resources" under the Resources keyword.

    Tip: You can print a listing of all Resources by selecting "Resource Listing" on the Reports page or by downloading all the resources on the Manage Resources page


    • EPRI comes pre-loaded with resources included in either the HAvBED system or resources used in the AHRQ Surge Model (go to "AHRQ Surge Model" in Chapter 5), in order to allow linkages of these systems to EPRI.
    • EPRI Administrators can also create their own resources. Whenever possible, create resources that have been typed at the Federal or State level. To create a resource, select "Add New Resource" on the Manage Resources page.
    • The Display Order column in this table can be used to control the order in which resources appear on Inventory Data Entry pages. Clicking on the Display Order column for any resource displays a popup with all resources in the associated Resource Type; in this popup, resources can be dragged and dropped to re-order them.
  • On the Manage Resources page, select an Edit icon for a resource to see additional information on that resource:
    • Name. The text in the Name field will appear on the Inventory Data Entry pages.
    • Definition. A definition of a resource can be specified to help users and to ensure that they understand exactly what they are being asked to provide. These definitions are available on Inventory Data Entry pages by selecting the name of the resource.
    • Comments. Comments do not appear on the Inventory Data Entry page; the EPRI Administrator can use this field for internal purposes.
    • Resource Type. All resources are associated with a Resource Type, which are more general categories of resources. Resource types are shown in bold on Inventory Data Entry pages. Resource types can be added, edited, or deleted by selecting "Manage Resource Types" under the Resources keyword.
  • On the Manage Resources page, select an Edit icon for a resource to see additional information on that resource:
    • Name. The text in the Name field will appear on the Inventory Data Entry pages.
    • Definition. A definition of a resource can be specified to help users and to ensure that they understand exactly what they are being asked to provide. These definitions are available on Inventory Data Entry pages by selecting the name of the resource.
    • Comments. Comments do not appear on the Inventory Data Entry page; the EPRI Administrator can use this field for internal purposes.
    • Resource Type. All resources are associated with a Resource Type, which are more general categories of resources. Resource types are shown in bold on Inventory Data Entry pages. Resource types can be added, edited, or deleted by selecting "Manage Resource Types" under the Resources keyword.


    Tip: So that users clearly understand each resource, the EPRI Administrator should enter a resource definition and any other explanatory information about a resource. Users can view this information on the inventory data entry page.

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Resource Group

A Resource Group is a collection of one or more resources. A Resource Group is used in EPRI to create an inventory data entry screen and must also be specified when an EPRI inventory report is run or when an emergency request for information is made.

A Resource Group can contain resources from one or more Resource Types (go to Resource Type, below).

  • EPRI comes pre-loaded with nine Resource Groups:
    • Eight correlate to the resources in the AHRQ Surge Model for different disaster scenarios (go to "AHRQ Surge Model" in Chapter 5). The number of resources in these groups ranges from roughly 30 to 100.
    • The "HAvBED Resource Group" contains the resources included in HHS's HAvBED system.


    Tip: You can print a list of all the resources in each Resource Group by running the "Resource Group Listing" report on the Reports page.


  • Go to Chapter 3, Task 1, for instructions on how to create Resource Groups.

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Resource Type

Resource Types are sets of similar resources.  The resources that come pre-loaded with EPRI have been categorized into four different Resource Types:

  • Hospital Beds.
  • Hospital Equipment.
  • Hospital Personnel.
  • Hospital Supplies.

EPRI Administrators can create new Resource Types, as desired, by selecting "Manage Resource Types" under the Resources keyword. When a Resource Type is created, one of four Resource Classes must be assigned to it: Personnel, Supplies, Teams/Equipment, or Capabilities/Status.

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The information on this page is archived and provided for reference purposes only.

 

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