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Patient Safety Database

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Request for Proposals

Solicitation No. AHRQ-02-0015; (Total Small Business Set-Aside)

Proposals Due: August 9, 2002

Contracting Office: Agency for Healthcare Research and Quality, Division of Contracts Management, 2101 East Jefferson Street, Suite 502, Rockville, MD 20852.

The synopsis for this requirement was published in the Fedbizopps ( on May 16, 2002. The solicitation was issued on July 5, 2002. Select for Downloading Information.

The Agency for Healthcare Research and Quality (AHRQ), U.S. Department of Health and Human Services (DHHS), is soliciting proposals on a Total Small Business Set-Aside basis under North American Industry Classification System (NAICS) Code 541512: $18 million (formerly used Code 541611, $5 million for Source Synopsis posted on May 16, 2002).

This will be for a 2-year contract for Phase I of the overall integration of DHHS event reporting and patient safety data systems. It is anticipated that Phases II and III shall be awarded on expiration of this contract.


The Secretary of HHS established a Patient Safety Task Force (PSTF) with the mission to integrate existing data collection on medical errors and adverse events, to coordinate research and analysis efforts, and to collaborate on reducing the occurrence of injuries that result from medical errors. PSTF brings together AHRQ, the Centers for Disease Control and Prevention (CDC), the Centers for Medicare and Medicaid Services (CMS), and the Food and Drug Administration (FDA) to integrate and coordinate their activities related to patient safety and the reduction of medical errors.

The PSTF contracted with the MEDSTAT Group, Inc. for an implementation planning study which recommended a phased integration process with three distinct phases. This contract shall be for Phase I and entail:

  1. Development of a Web-based reporting interface for hospital and institutional-based reporting of events to the CDC and FDA which includes the FDA's Adverse Events Reporting System (AERS), Biological Product Deviation (BPD), the Vaccine Adverse Event Reporting System (VAERS), and Manufacturer User Device Experience (MAUDE/MedSun) and the CDC's National Healthcare Safety Network.
  2. Development of a coding structure for reporting.
  3. Development of a prototype data warehouse and query system of event reports.
  4. Development of training materials and user-based software for local institutional use.
  5. Prototype testing of the reporting system.
  6. Development of an integration plan for Phases II and III.

Phase II shall be for the development of an integrated data storage (data warehouse) and analysis system for the four reporting components that will allow agency analysis and feedback to individual hospital or institutionally-based users on demand and the integration of other reporting data systems related to patient safety of the HHS partners including AHRQ and CMS. Phase III shall be for the continued expansion of the system adding additional non-HHS systems such as state departments of health, accrediting entities such as the Joint Commission for the Accreditation of Health Care Organization (JCAHO), the Department of Defense (DoD), Veteran's Administration (VA) and other national systems including the United Kingdom. The MEDSTAT report shall be provided as an attachment to the solicitation to serve as a guide for the preparation of proposals in response to the solicitation.

Sources must have an understanding of and experience in integrating large health care data bases, developing Web-based user input formats and managing large data warehouses. Knowledge of the issues and problems associated with the area of patient safety and medical error in health care is also essential. Sources must also possess, or be able to obtain (in-house or through subcontracting arrangements), the staff and other resources needed to expeditiously carry out the different types of activities listed above.

Downloading Information

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  • Patient Safety Program Evaluation Center: Request for Proposals (WordPerfect® file, 348 KB; PDF File, 200 KB).
  • Amendment 1 (PDF File, 24 KB; Word® file, 107 KB).
  • Implementation Planning Study for the Integration of Medical Event Reporting Input and Data Structure for Reporting to AHRQ, CDC, CMS, and FDA. Volume I: Technical Report (PDF File, 946 KB; PDF Help).
  • Implementation Planning Study for the Integration of Medical Event Reporting Input and Data Structure for Reporting to AHRQ, CDC, CMS, and FDA. Volume II: Appendixes (PDF File, 1.6 MB; PDF Help).
  • Barach P, Small SD. Reporting and Preventing Medical Mishaps: Lessons from Non-medical Near Miss Reporting Systems. BMJ 2000;320:759-63 (PDF File, 211 KB; PDF Help; Abstract).
  • Battles JB, et al. The attributes of medical event reporting systems. Arch Pathol Lab Med 1998;122:3:132-38 (PDF File, 1.2 MB; PDF Help; Abstract).
  • Battles JB, Shea CE. A system of analyzing medical errors to improve GME curricula and programs. Acad Med 2001;76:2:125-33 (PDF File, 1.2 MB; PDF Help; Abstract).
  • Kaplan HS, et al. Identification and classification of the causes of events in transfusion medicine. Transfusion 1998;38:1071-81 (PDF File, 1.4 MB; PDF Help; Abstract).

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Current as of July 2002

The information on this page is archived and provided for reference purposes only.


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