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Accelerating Change and Transformation in Organizations and Networks (ACTION II)

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Appendix 7: Breakdown of Proposed Estimated Cost (Plus Fee) and Labor Hours

Instructions for Use of the Format

  1. Refer to the Business Proposal instructions in Section L of this solicitation for the requirements for proper submission of cost/price data.
  2. This sample format has been prepared as a universal guideline for all solicitations. It may require amending to meet the specific requirements of this solicitation. For example, this solicitation may require the submission of cost/price data for all 3 years listed on the form. (See Section L, "Instructions and Conditions" and "Notices to Offerors," for the estimated duration of this project.) If the solicitation is phased, offerors must identify each phase in addition to each year and provide the total for each year, phase, and sub-element.
  3. This format must be used to submit the breakdown of all proposed estimated cost elements. Offerors must list each cost element and sub-element for direct costs, indirect costs, and fees, if applicable. In addition, offerors must provide detailed calculations for all items. For example:
    1. For all personnel, list the name, title, rate per hour, and number of hours proposed. If a pool of personnel is proposed, list the composition of the pool and how the proposed cost was calculated. List the factor used for prorating Year One and the escalation rate applied between years.

      Offerors' proposals should be stated in the same terms as those used to account for and record direct labor under a contract (e.g., percentage of effort is used for most faculty and professional employees at educational institutions). If percentage of effort is used, the basis on which such percentages are applied must also be submitted by the offeror. This format should be revised to accommodate direct labor proposed as a percentage of effort.

    2. For all materials, supplies, and other direct costs, list all unit prices and other pertinent information to detail how the calculations were made.
    3. For all indirect costs, list the rates applied and the base to which the rate was applied.
    4. For all travel, list the specifics for each trip.
    5. For any subcontract proposed, submit a separate breakdown in this format.
    6. Justification for the need of some cost elements may be provided in an attachment (e.g., special equipment, above average consultant fees).
  4. If the Government has provided "uniform pricing assumptions" for this solicitation, the offeror must comply with and identify each item of these assumptions.

RFP Number:

Breakdown of Proposed Estimated Cost (Plus Fee) and Labor Hours

Cost Element   Option Option Total
Year 1 Year 2 Year 3 Year 1 Year 2 Year 3

Direct Labor:

Labor Category
(Title and Name—use additional pages as necessary)

Rate Hours
Direct Labor Cost:   $___ $___ $___ $___ $___ $___  
Material Cost:   $___ $___ $___ $___ $___ $___  
Travel Cost:   $___ $___ $___ $___ $___ $___  
Other (Specify)   $___ $___ $___ $___ $___ $___  
Other (Specify)   $___ $___ $___ $___ $___ $___  
Total Direct Cost:   $___ $___ $___ $___ $___ $___  

Fringe Benefit Cost:
(if applicable)

    % of Direct Labor Cost   $___ $___ $___ $___ $___ $___  
Indirect Cost:                
    % of Total Direct Cost   $___ $___ $___ $___ $___ $___  
Total Cost:   $___ $___ $___ $___ $___ $___  

Fixed & Award Fees:
(if applicable)

    % of Total Est. Cost   $___ $___ $___ $___ $___ $___  
Grand Total Est Cost   $___ $___ $___ $___ $___ $___  

Current as of February 2010


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